Electronic Data Interchange allows Vendors to push transaction details directly in to Restaurant365. The two supported transaction types that can be uploaded and imported in to Restaurant365 are AP Invoice and AP Credit Memo. The upload process can be accomplished in one of three ways:
1) FTP Site
- FTP Auto-import (EDI Files)
- Documents to Process (Files needing review)
2) AP Automation (Auto-import via Email)
*Note: for methods 1 & 2 (FTP and AP Automation) transactions can take up to 1 hour (with rare delays up to 2+ hours) to be imported. If a transaction must be imported immediately, the Manual Upload method is recommended.
Connecting Vendors with Specific Location Numbers / IDs
For certain Vendors, a unique ID or 'Vendor Number' is required for EDI Integrations. These 'Vendor Numbers' can be assigned to each specific R365 Location (Cost Center) on the Vendor record, Location tab. Uncheck the 'Available/Same All Locations' checkbox and then proceed to manually add each Location that has a required 'Vendor Number'. The 'Vendor Location Number' replaces the previously used 'Sysco Location Number' that was found on the Location record. The 'Email' field is utilized in the Purchase Orders Module for PO Delivery.
- Note: Any Location that is not added to this table will not be able to select the Vendor for AP Invoices / AP Credit Memos. Please ensure that each Location that will use this Vendor (regardless of the 'Vendor Number') is also added to the Locations table on the Vendor record.
Supported File Formats
The majority of Vendor-Specific EDI Integration files are .csv (comma separated values), with the lone exception being US Foods .inv file format.
Note: attempting to import any .csv file will not guarantee a successful import. Invoice files must adhere to pre-built integration formats.
Vendor-Specific EDI Integrations
EDI Integrations have been built to Vendor-specific file formats for the following Vendors:
Multi-Invoice: Automatic Imports via FTP/AP Automation
Action Sales
Alpha Baking Co. Inc.
American Paper and Provisions
Associated Food Stores
Baldor Foods
Bao Lee
Ben E. Keith
Bevager
Bix Produce
Brothers Produce
Buckhead Meats (Houston Distribution Center Only)
C.A. Curtze Co.
Captiol City Produce
CD Harnett
Charlies Produce
Chef's Warehouse
Cheney Brothers Inc
Coastal Sunbelt
Coca – Cola (10 account minimum)
CPG
Custom Foods
Daylight Foods
Decision Logic
Del Bene
Delco Foods
DMA
Driscoll Foods
Economy Paper and Supply
Ecolab
Ed Don
Ekotrak
Excellent Foods and Produce
Fintech
Five Guys Foods
Flowers Foods
Food Services of America
Foodager
FoodPro
Fortune Fish
Fresh Concepts
Freshpoint
Frozen Drink Machines
Get Fresh Produce
Get Fresh!
Global Quality Foods
Gordon Food Service
Gordon Food Services Canada
Grand Western
Greco & Sons
Hardies Produce
Hillcrest Foods
iControl
Imperial Dade Paper
Individual Foods Inc.
iSupply
Jake's Finer Foods
JFC
Kaleel Brothers
Katsiroubas Produce
Klosterman Baking
Kuna Food Services
Labatt Foods
Liberty Fruit
Lime Produce
Loffredo
Maines Foods
Marques Foods
MBM
McLane Foodservice
Merlino Foods
Miami Bar
Mr. Greenjeans
Mr. Greens Produce
Nicholas & Co.
Northern Haserot
nProduce
nProduce - National Produce
Ole Tyme Produce
Pacific Seafood
Paragon
Paragon Foods
Penjoyan Produce
Pepsi
Performance Food Group
Plate IQ
Portland French Bakery
Preferred Produce
Premier One Produce
Premier Produce
Premier Produce One
Pro Act
Produce Alliance
Produce Pro
Purtian Bakery (via bmobile)
RC Trading
Reinhart Foodservice
Republic National Distributing Company
Rockenwagner Bakery
Roma
Royal Food Service
RTI (Minimum of 20 Accounts)
S&D Coffee & Tea
Saladino Foodservice
Santa Monica Seafood
Scarmardo
Service Channel
Shamrock Foods Company
Shetakis Wholesale
Southeastern Paper
Specialty Produce
Sygma
Sysco
Sysco Canada
Teddy Bear Produce
Trimark Adams - Burch
Trimark Marlinn
True World Foods
Ulti-Pro Software
University Foods
Upper Lakes
US Foods
Van Eerden Foodservice Co
Vesta Foodservice
Viele & Sons
Wasserstrom
Win Woo
Wood Fruitticher Food Service
World Variety Produce
World Wide Produce
xtraCHEF
Y. Hata & Co. Limited
Youngs Market Company
Single Invoice: Manual Imports (via AP Invoice Screen Action > Import)
Cintas